Accounting Analyst
Charlotte, NC | Full-Time
BROAD FUNCTION AND SCOPE OF POSITION:
The Accounting Analyst supporting accurate financial reporting across multiple Affinity Group companies by applying accounting knowledge to reconcile accounts, analyze variances, and resolve discrepancies. This role reviews account balances against supporting records, identifies and investigates inconsistencies, determines root causes, and applies appropriate accounting treatment across systems, entities, and business models.
The Accounting Analyst supports accounts payable, accounts receivable, banking, expense management, month-end close, and internal control activities. The position requires sound judgment, attention to detail, and the ability to interpret and apply accounting policies, customer requirements, and GAAP principles to routine and non-routine transactions.
Reporting to the Accounting Manager, the Accounting Analyst operates with a high degree of accountability and independence while partnering with Finance leadership and cross-functional stakeholders to ensure timely, accurate, and well-supported accounting outcomes.
PRINCIPAL RESPONSIBILITIES:
Accounts Payable
Audit and process vendor invoices accurately and efficiently, determining and approving the correct coding to departments and general ledger accounts across inter-company entities, including establishing the coding and allocation treatment for new vendors and new expense types without prior review.
Exercise judgment to investigate changes and discrepancies from prior vendor bills, such as rate hikes or escalations, with authority to determine the resolution, withhold payment pending resolution, and negotiate adjustments or credits directly with the vendor without prior approval.
Prepare and process payments to vendors via various methods (e.g., check, ACH, wire transfer) in alignment with company policies and agreed-upon payment terms.
Accounts Receivable
Reconcile customer accounts and determine the appropriate revenue recognition and application treatment for cash receipts, with authority to resolve discrepancies and approve adjustments and write-offs up to $1,000 without prior review.
Monitor and manage outstanding balances, independently following up and resolving issues manner.
Analyze client billings, reimbursement activity, and event allocations, applying accounting knowledge to ensure expense allocations and customer invoicing are accurate and properly supported.
Month-End Close
Own the monthly profit and loss account analysis and reconciliations, determining the accounting treatment required to resolve variances and posting adjusting entries without prior review.
Prepare journal entries to apply monthly revenue from the region to each market.
Research revenue variances for commissions and independently determine and apply appropriate resolution.
Expense Management
Serve as the approval authority for employee expense reimbursements and cash disbursements up to $2,500, interpreting IRS substantiation rules and company expense policy and granting or denying policy exceptions without prior approval.
Investigate company credit card and reimbursement expense exceptions, exercising judgment to resolve non-compliance, working with the employee's manager proactively.
Analyze expense program data to identify trends, risk areas, and opportunities to improve compliance and strengthen internal controls.
Banking
Deposit and record payments received electronically and through the mail.
Review bank activity daily to identify unusual transactions and potential fraud and confirm accurate deposit activity, with authority to place holds on suspect transactions and to stop or release vendor payments without prior approval.
Research flagged activity identified by the bank and independently resolve issues to ensure vendor payments are processed accurately.
Accounting Policy and Internal Controls
Determine the appropriate accounting treatment for new, non-routine, and inter-company transactions across Affinity entities, applying GAAP without prior review, and document the basis for positions taken.
Develop, interpret, and maintain accounting procedures and internal controls governing AP, AR, expense, and banking processes, and recommend policy and process changes to Finance leadership.
Evaluate the accounting implications of new customer arrangements, entity structures, and expense programs, and advise management on the treatment to be adopted.
EDUCATION, EXPERIENCE AND KNOWLEDGE REQUIREMENTS
Bachelor's degree in Accounting, Finance, or a related field required. CPA, CPA candidate, or equivalent advanced accounting coursework preferred.
Understanding of GAAP principles and application, including financial statement relationships.
Proficient in the responsible use of approved AI tools to support finance-related tasks, including data analysis, reconciliation review, variance research, process documentation, and drafting business communications; understands the need to independently validate AI-assisted outputs, protect confidential financial and employee information, and comply with company policies, internal controls, and applicable accounting standards when using AI tools. Proficient in using AI tools
Advanced proficiency in Microsoft Excel, including PivotTables, lookup functions, Power Query, and related analysis tools.
Experience using QuickBooks, Intuit Enterprise Suite, or comparable accounting systems.
Experience with SAP Concur, RAMP, or similar expense management platforms.
Strong comfort working across multiple reporting tools, banking platforms, and cloud-based systems.
Proficiency with Microsoft Word, PowerPoint, SharePoint, and Adobe Pro preferred.
Ability to critically review financial data and supporting documentation to identify errors, inconsistencies, or inaccuracies before finalizing work.
Minimum of four to five years of progressively responsible accounting experience, including ownership of multi-entity general ledger activity and month-end close.
Experience working with Intuit Enterprise Suite, QuickBooks, or a similar ERP system.
Experience with expense automation applications such as Concur, RAMP, or similar platforms.
Advanced Excel skills, including PivotTables, Power Query, lookup functions, and AI-assisted tools.
Self-motivated, proactive, and results-driven.
Strong verbal and written communication skills, with the ability to communicate effectively with individuals and groups at all levels of the organization.
High attention to detail, with the ability to manage competing priorities.
Creative, flexible, and solution-oriented mindset.
Comfortable working independently but able to partner with other teammates, as needed, to accomplish goals.
Confidentiality standards and ethical requirements for handling sensitive financial and personnel information.
COMPETENCIES
Active Listening— Demonstrates genuine attentiveness in all professional interactions, fully engaging with the content and intent of others' communications. Synthesizes information across conversations to inform sound decisions and proactively clarifies ambiguity before it becomes an issue.
Relationship Building— Cultivates and sustains effective long-term professional relationships built on trust, credibility, and mutual respect. Consistently acts in interests of stakeholders and earns confidence through competent, reliable follow-through.
Influence and Persuasion— Communicates positions clearly and persuasively, using data, reasoning, and professional judgment to gain alignment and move work forward. Comfortable presenting recommendations to leadership and advocating for the right course of action.
Interpersonal Sensitivity— Reads situations and individuals effectively, adjusting communication style and approach to achieve productive outcomes. Mindful of how their decisions and interactions affect others across the organization.
Accountability— Takes full ownership of their work, decisions, and outcomes—including errors and opportunities for improvement. Does not wait to be directed; identifies issues independently and drives them to resolution.
Information Seeking— Demonstrates intellectual curiosity and a disciplined drive to understand the full picture. Goes beyond surface-level data to ask probing questions, reconcile discrepancies, and surface insights that inform better decisions upstream and downstream.
Problem Solving — Identifies issues, analyzes root causes, and develops practical, accurate, and efficient solutions. Applies sound judgment to resolve discrepancies aligned with company policy and accounting standards.
Innovation— Looks for opportunities to improve processes, tools, and workflows in ways that increase accuracy, efficiency, and consistency. Uses creativity and sound business judgment to recommend practical improvements that support finance, internal controls, and organizational goals.
Service Focus— Approaches internal and external stakeholders with a customer-first mindset. Anticipates needs, manages expectations proactively, and consistently delivers work that meets or exceeds the standard required for those depending on it.
Composure and Resiliency— Maintains professionalism and focus under pressure, meets tight deadlines and shifting priorities. Recovers quickly from setbacks, exercises self-control in difficult conversations, and models stability for those around them.
Negotiating— Identifies the core interests of all parties in a discussion, exercises sound judgment on trade-offs, and works toward practical, win-win outcomes—without requiring escalation for resolution.
Physical Requirements/Working Conditions:
Standard business hours: Monday through Friday, 8:00 a.m. to 5:00 p.m.
In-office position with hybrid flexibility after completion of initial training.
Limited travel required, except for occasional continuing education or training.
Primarily office-based work requiring extended periods of computer and desk use.
The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.